How to conduct an efficient team meeting? This question is crucial for companies aiming to foster collaboration, align strategies, and ensure productivity. Well-run meetings are key moments for advancing projects, but when poorly structured, they can cause frustration and waste time.
According to the Harvard Business Review, 71% of leaders believe their meetings are unproductive and ineffective. In Brazil, a survey by Opinion Box revealed that 58% of professionals say poorly conducted meetings compromise their weekly productivity. These figures highlight the importance of rethinking how we hold these sessions.
Best Practices for Effective Meetings
To make a meeting truly efficient, more is needed than just a well-defined agenda. How it’s conducted and where it takes place significantly affect its outcomes. Here are a few essential practices:
Respect participants’ time: Set clear start and end times — and stick to them. This demonstrates professionalism and mutual respect.
Stay focused: Appoint someone to lead the discussion and avoid distractions. Following the agenda helps avoid wasting time and improves outcomes.
Optimize the physical environment: The meeting space should be comfortable, well-lit, equipped with necessary tools, and free from distractions. A well-designed setting promotes focus, enhances communication, and shows respect for everyone’s time.
The Ideal Setting for Strategic Meetings
Having a professional space makes all the difference in leading an efficient team meeting. The WTC Events Center, located in São Paulo, offers well-equipped, comfortable, and strategically located meeting rooms — perfect for high-level corporate gatherings.
In addition to top-tier infrastructure, the specialized service and integration with the Sheraton São Paulo WTC Hotel further elevate the experience. It’s the ideal setting for important decisions, strategic alignment, and productive collaboration.
Your team deserves the best environment to grow and deliver results. Discover the WTC Events Center’s solutions and turn your meetings into real progress moments.